Protection of Women and Children
Sexual Harassment of Women at Workplace
(Prevention, Prohibition, and Redressal) Policy
Good Samaritan School
We, at Good Samaritan School stand strongly committed to inculcating, creating, and upholding a work-environment in which our women staff is treated with dignity, civility, and respect. We don’t and won’t tolerate sexual harassment against women in our workplace in any shape or form. We prohibit sexual harassment of any kind and are bound by our policy to take appropriate and immediate action in response to complaints or knowledge of sexual harassment against our female staff.
Sexual harassment against women in the workplace has different levels of culpability. A person sexually harasses a woman when he insinuates, proposes, or demands sexual favors of any kind from her against employment or promotion, invades her personal space, stalks or coerces her to get engaged in sexual acts, sends or displays sexually explicit objects or messages, comments on her looks, dress, sexually or gender in a derogatory or objectifying manner or a manner that makes her uncomfortable, makes lewd comments, jokes or gestures that humiliate or offend her or flirts with her constantly without her approving involvement.
SHWW Act: A guiding document
Sexual harassment against women in a workplace amounts to a violation of women’s right to equality, life, and liberty. It leads to a hostile and unfriendly work-ambience, resulting in abysmal women-participation at work. Taking cognizance of all of this, our legislature formulated the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 (hereinafter referred to as SHWW Act). The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 was enacted to ensure safe working spaces for women and to build enabling work environments that respect women’s right to equality of status and opportunity. The SHWW Act came into force from 9th December, 2013. This statute superseded the Vishaka Guidelines for Prevention of Sexual Harassment (PoSH), introduced by the Supreme Court (SC) of India.
Vishaka Guidelines: A landmark judgment by the Supreme Court
It was during the case of Vishaka v State of Rajasthan that the need for such legislation was recognized first time by the Supreme Court. In the absence of any law at that time providing measures to check the menace of sexual harassment of working women, the Supreme Court, in the exercise of power available under Article 32 of the Indian Constitution, crafted guidelines to be followed at all workplaces or institutions, until legislation is enacted for the purpose. The Supreme Court assimilated elementary principles of human rights, enriched in the Constitution of India under Article 14. 15, 19(1)(g) and 21, and provisions of the Convention on Elimination of All Forms of Discrimination against Women (CEDAW), which had been ratified in 1993 by the Government of India. Vishaka guidelines remained as the law under Article 141 of the constitution till 2013, when the SHWW Act was enacted to facilitate protection to women against sexual harassment at workplaces and for the prevention and redressal of complaints of sexual harassment and for matters related to that.
Sexual Harassment of Women at Workplace (SHWW) policy for Institution/ School:
Prevention of Sexual Harassment (PoSH) policy has been formulated in alignment with the provisions of ‘The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. The purpose of SHWW is deep-rooted in thwarting sexual harassment against women in workplaces and also, in protecting them. Every institution/school has to provide a safe, secure and enabling working environment, free from sexual harassment to every woman.
The policy is applicable to all members of the school, including employers and those who are employed on regular, temporary, on a daily wage basis, etc. The policy also extends to those who are not employees of the school such as parents, service providers, visitors, interns, contract workers, suppliers, etc. the policy is restricted to the work-locations of a school and any external location visited by the employees during the course of employment whether inside or outside of India. All the employees should have the personal responsibility to ensure that their conduct isn’t and doesn’t seem a breach of the policy.
Scope of Policy at Good Samaritan School:
The policy intends to ensure that no woman employee is subjected to sexual harassment and it is applicable to all the employees of Good Samaritan Schools and its association. We, at Good Samaritan School are committed to adhere to SHWW, in the strictest of manners. The policy stands applicable to all the members of our school, including employers and those who are employed on regular, temporary, on a daily wage basis, etc., as elaborated in clause (f) of the Section 2 of the SHWW Act, 2013. The policy also extends to those who are not employees of the school such as parents, service providers, visitors, interns, contract workers, suppliers, etc. the policy is restricted to the work-locations of a school and any external location visited by the employees during the course of employment whether inside or outside of India. If sexual harassment occurs against any female employee as a result of an act by a third party or outsider while an official duty, committee will take all necessary and reasonable steps as per the applicable rules and regulations, to initiate action at the workplace of the third party or outsider.
What amounts to Sexual Harassment under SHWW Act, 2013:
The Act has defined what constitutes sexual harassment under Section 2 (n) and states that any of the following (directly or by implication) shall mean sexual harassment:
What is NOT Sexual Harassment?
There may be accidental/ casual/ work related physical or verbal contact which does not amount to Sexual Harassment.
Sexual harassment against women in the workplace has different levels of culpability. A person sexually harasses a woman when he insinuates, proposes, or demands sexual favors of any kind from her against employment or promotion, invades her personal space, stalks or coerces her to get engaged in sexual acts, sends or displays sexually explicit objects or messages, comments on her looks, dress, sexually or gender in a derogatory or objectifying manner or a manner that makes her uncomfortable, makes lewd comments, jokes or gestures that humiliate or offend her or flirts with her constantly without her approving involvement.
SHWW Act: A guiding document
Sexual harassment against women in a workplace amounts to a violation of women’s right to equality, life, and liberty. It leads to a hostile and unfriendly work-ambience, resulting in abysmal women-participation at work. Taking cognizance of all of this, our legislature formulated the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 (hereinafter referred to as SHWW Act). The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 was enacted to ensure safe working spaces for women and to build enabling work environments that respect women’s right to equality of status and opportunity. The SHWW Act came into force from 9th December, 2013. This statute superseded the Vishaka Guidelines for Prevention of Sexual Harassment (PoSH), introduced by the Supreme Court (SC) of India.
Vishaka Guidelines: A landmark judgment by the Supreme Court
It was during the case of Vishaka v State of Rajasthan that the need for such legislation was recognized first time by the Supreme Court. In the absence of any law at that time providing measures to check the menace of sexual harassment of working women, the Supreme Court, in the exercise of power available under Article 32 of the Indian Constitution, crafted guidelines to be followed at all workplaces or institutions, until legislation is enacted for the purpose. The Supreme Court assimilated elementary principles of human rights, enriched in the Constitution of India under Article 14. 15, 19(1)(g) and 21, and provisions of the Convention on Elimination of All Forms of Discrimination against Women (CEDAW), which had been ratified in 1993 by the Government of India. Vishaka guidelines remained as the law under Article 141 of the constitution till 2013, when the SHWW Act was enacted to facilitate protection to women against sexual harassment at workplaces and for the prevention and redressal of complaints of sexual harassment and for matters related to that.
Sexual Harassment of Women at Workplace (SHWW) policy for Institution/ School:
Prevention of Sexual Harassment (PoSH) policy has been formulated in alignment with the provisions of ‘The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. The purpose of SHWW is deep-rooted in thwarting sexual harassment against women in workplaces and also, in protecting them. Every institution/school has to provide a safe, secure and enabling working environment, free from sexual harassment to every woman.
The policy is applicable to all members of the school, including employers and those who are employed on regular, temporary, on a daily wage basis, etc. The policy also extends to those who are not employees of the school such as parents, service providers, visitors, interns, contract workers, suppliers, etc. the policy is restricted to the work-locations of a school and any external location visited by the employees during the course of employment whether inside or outside of India. All the employees should have the personal responsibility to ensure that their conduct isn’t and doesn’t seem a breach of the policy.
Scope of Policy at Good Samaritan School:
The policy intends to ensure that no woman employee is subjected to sexual harassment and it is applicable to all the employees of Good Samaritan Schools and its association. We, at Good Samaritan School are committed to adhere to SHWW, in the strictest of manners. The policy stands applicable to all the members of our school, including employers and those who are employed on regular, temporary, on a daily wage basis, etc., as elaborated in clause (f) of the Section 2 of the SHWW Act, 2013. The policy also extends to those who are not employees of the school such as parents, service providers, visitors, interns, contract workers, suppliers, etc. the policy is restricted to the work-locations of a school and any external location visited by the employees during the course of employment whether inside or outside of India. If sexual harassment occurs against any female employee as a result of an act by a third party or outsider while an official duty, committee will take all necessary and reasonable steps as per the applicable rules and regulations, to initiate action at the workplace of the third party or outsider.
What amounts to Sexual Harassment under SHWW Act, 2013:
The Act has defined what constitutes sexual harassment under Section 2 (n) and states that any of the following (directly or by implication) shall mean sexual harassment:
- Physical contact and advances;
- A demand or request for sexual favors;
- Making sexually colored remarks;
- Showing pornography;
- Any other unwelcome physical, verbal, or non-verbal conduct of a sexual nature.
- Implied or explicit promise of preferential treatment in her employment;
- Implied or explicit threat of detrimental treatment in her employment ;
- Implied or explicit threat about her present or future employment status;
- Interference with her work or creating an intimidating or offensive or hostile work environment for her;
- Humiliating treatment likely to affect her health or safety.
What is NOT Sexual Harassment?
There may be accidental/ casual/ work related physical or verbal contact which does not amount to Sexual Harassment.
- A noisy argument or disagreement in the context of an unwelcome environment at the workplace
- An isolated incidence of intemperate language against a female employee
- Insisting that work performance meets the set job standards
- Reprimand employee for not meeting work related set deadlines/targets
- Stress caused because of poor performance/ not meeting targets or deadlines
- Constructive criticism/ feedback on work
- Accidental touching/ brushing against/ pushing without a sexual connotation
SHWW (Committee in school)
IC (Internal Complaints Committee) at Good Samaritan School:
In accordance with the SHWW Policy, and as per Circular of Directorate of Education No. F.DE. 15/Act/ 1/ Vishaka Guidelines/2014/25342-47 dated 28-07-2014, the Management of Good Samaritan School has constituted its own ICC or IC, Internal Committee, and all complaints regarding sexual harassment are to be dealt with by the committee. As per the rules, our ICC comprises 4 members, with half of the members necessarily women.
4 members of Good Samaritan School’s IC are:
Following are the members of IC, Good Samaritan School.
| 1 | Mrs. Indu Prasad | Presiding Officer |
| 2 | Mrs. Epsiba | Member(Committed to the cause of Women) |
| 3 | Mrs. Preeti Shah | Member (Has legal knowledge and experience in Social Work) |
| 4 | Mrs. Nirmala Paul | External Member (Has in-depth knowledge and perspective on issues, related to sexual harassment) |
Responsibilities of IC
Duties and Scope of IC:
The ICC is responsible for receiving and investigating every complaint of sexual harassment, submitting findings and recommendations of the inquiry to the Manager, and coordinating with the Manager, before recommending any kind of appropriate action. The committee is also responsible for maintaining confidentiality throughout the process.
It is the duty of Good Samaritan School as the employer to provide a safe working environment and conduct awareness programs, regarding the prevention of sexual harassment and provide necessary assistance and facilities to the committee in dealing with the complaints.
Procedure for dealing with the Complaints:
The complaint, backed up with all the requisite material and relevant details, is needed to be lodged within 3 months from the date of incident along with any documentary evidence or names of witnesses, if available. The IC can also extend the timeline to another 3 months, if it is satisfied with the reasons which prevented the lodging of a complaint within the first 3 months. The complaint shall have to be in form whether through phone or email, but every oral communication should be followed up with the written communication and in a case, wherein a complaint cannot be made in writing, then the presiding officer or any member of the committee shall assist the person for making the complaint in writing.Any anonymous complaint received through any of the modes can’t be considered by our IC.
In case if the aggrieved person is unable to lodge the complaint, then any person who is having knowledge of the incident or any family-member/ relative/ friend or co-worker can lodge the complaint on behalf of her, with all the material and relevant details. It is the responsibility of the person who receives the complaint to inform the committee- members.
Our IC shall initiate necessary action and inquiries within 7 working days from the date of the receipt of the complaint. The IC has the right to check all the CCTV footage in the school, the relevant places, and relevant duties at times.
Our IC shall ensure that once a complaint is received, it will be kept confidential.
As per the policy, our IC can try and make parties to settle, but monetary compensation is not the basis for settlement. If the aggrieved person is not ready to settle, then the IC will inquire into the complaint and both the parties will get a chance to be heard and complete the inquiry within 90 days. After the inquiry, if the person, who committed such act, is found guilty, then Corrective Action is taken or punishment as per our Service Rules is given by the appropriate authority.
False Allegations/ Frivolous Complaints:
In order to ensure that the protections envisaged under the SHWW Act are not misused, provisions for action against “false or malicious” complaints have been included in the statute. As per the SHWW Act, if the IC concludes that the allegations made by the complainant is false or malicious or the complaint has been made knowing it to be untrue or forged or misleading information has been provided during the inquiry, disciplinary action in accordance with the service rules of the school can be taken against such complainant.
Where the school does not have service rules, the statute provides that disciplinary action such as written apology, undergoing a counseling session, carrying out community service, warning, reprimand, censure, withholding of promotion, withholding of pay rise or increments, terminating from service, may be taken.
The SHWW Act further clarifies that the mere inability to substantiate a complaint or provide adequate proof need not mean that the complaint is false or malicious.
Appropriate Action:
4. Where the Internal Committee arrives at a conclusion that the allegation against the respondent is malicious or the supposed aggrieved woman or any other person making the complaint has made the complaint knowing it to be false or the supposed aggrieved woman or any other person making the complaint has produced any forged or misleading document, it may recommend to the employer to take action against the woman or the person who has made the complaint under sub-section (1)or sub-section (2) of section 9, as the case may be, in accordance with the provisions of the service rules applicable to her or him or where no such service rules exist, in such manner as may be prescribed:
Reliefs to the Victims:
Penalty or Disciplinary Action:
In case the respondent, against whom the charges of sexual harassment were made, is found guilty, disciplinary action as per the Service Rules at Good Samaritan School will be initiated against him.
Time:
Our IC will make an endeavour to complete the entire cycle of procedure, from inquiry-initiation to completion, within 90 days from the date of the start of the procedure. They can take another 10 days to prepare the Inquiry and Findings Reports and chart out the procedure followed.
Annual Report:
As per section 21 of the SHWW Act, our IC is required to prepare an annual report for each calendar year and submit it to the Management and Chairman and the area’s District Officer.
As per the Rule 14 of the SHWW Act, our IC should include the following in its annual report:
General Terms and Conditions
In case of interpretation of any provisions under the policy, the provisions under relevant law, rules or amendments as the case may be, shall prevail. The rules contained herein can be changed anytime by our management, in accordance with the law. All other provisions and rules of the SHWW Act, 2013 shall apply in letter and spirit, as per the requirement of different situations. We, at Good Samaritan school are deep in our commitment to abide by the SHWW Act, 2013 in its true spirit. We’ve adopted the policy in its entirety to create a healthy working environment that enables our women employees to work without fear of prejudice, gender-bias and sexual harassment.
The ICC is responsible for receiving and investigating every complaint of sexual harassment, submitting findings and recommendations of the inquiry to the Manager, and coordinating with the Manager, before recommending any kind of appropriate action. The committee is also responsible for maintaining confidentiality throughout the process.
It is the duty of Good Samaritan School as the employer to provide a safe working environment and conduct awareness programs, regarding the prevention of sexual harassment and provide necessary assistance and facilities to the committee in dealing with the complaints.
Procedure for dealing with the Complaints:
The complaint, backed up with all the requisite material and relevant details, is needed to be lodged within 3 months from the date of incident along with any documentary evidence or names of witnesses, if available. The IC can also extend the timeline to another 3 months, if it is satisfied with the reasons which prevented the lodging of a complaint within the first 3 months. The complaint shall have to be in form whether through phone or email, but every oral communication should be followed up with the written communication and in a case, wherein a complaint cannot be made in writing, then the presiding officer or any member of the committee shall assist the person for making the complaint in writing.Any anonymous complaint received through any of the modes can’t be considered by our IC.
In case if the aggrieved person is unable to lodge the complaint, then any person who is having knowledge of the incident or any family-member/ relative/ friend or co-worker can lodge the complaint on behalf of her, with all the material and relevant details. It is the responsibility of the person who receives the complaint to inform the committee- members.
Our IC shall initiate necessary action and inquiries within 7 working days from the date of the receipt of the complaint. The IC has the right to check all the CCTV footage in the school, the relevant places, and relevant duties at times.
Our IC shall ensure that once a complaint is received, it will be kept confidential.
As per the policy, our IC can try and make parties to settle, but monetary compensation is not the basis for settlement. If the aggrieved person is not ready to settle, then the IC will inquire into the complaint and both the parties will get a chance to be heard and complete the inquiry within 90 days. After the inquiry, if the person, who committed such act, is found guilty, then Corrective Action is taken or punishment as per our Service Rules is given by the appropriate authority.
False Allegations/ Frivolous Complaints:
In order to ensure that the protections envisaged under the SHWW Act are not misused, provisions for action against “false or malicious” complaints have been included in the statute. As per the SHWW Act, if the IC concludes that the allegations made by the complainant is false or malicious or the complaint has been made knowing it to be untrue or forged or misleading information has been provided during the inquiry, disciplinary action in accordance with the service rules of the school can be taken against such complainant.
Where the school does not have service rules, the statute provides that disciplinary action such as written apology, undergoing a counseling session, carrying out community service, warning, reprimand, censure, withholding of promotion, withholding of pay rise or increments, terminating from service, may be taken.
The SHWW Act further clarifies that the mere inability to substantiate a complaint or provide adequate proof need not mean that the complaint is false or malicious.
Appropriate Action:
- On the completion of an inquiry under this Act, the Internal Committee shall provide a report of its findings to the employer within a period of ten days from the date of completion of the inquiry and such report be made available to the concerned parties.
- Where the Internal Committee arrives at the conclusion that the allegation against the respondent has not been proved, it shall recommend to the employer that no action is required to be taken in the matter.
- Where the Internal Committee arrives at the conclusion that the allegation against the respondent has been proved, it shall recommend to the employer—
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- to take action for sexual harassment as a misconduct in accordance with the provisions of the service rules applicable to the respondent or where no such service rules have been made, in such manner as may be prescribed;
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- to deduct, notwithstanding anything in the service rules applicable to the respondent, from the salary or wages of the respondent such sum as it may consider appropriate to be paid to the aggrieved woman or to her legal heirs, as it may determine, in accordance with the provisions of section 15:
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4. Where the Internal Committee arrives at a conclusion that the allegation against the respondent is malicious or the supposed aggrieved woman or any other person making the complaint has made the complaint knowing it to be false or the supposed aggrieved woman or any other person making the complaint has produced any forged or misleading document, it may recommend to the employer to take action against the woman or the person who has made the complaint under sub-section (1)or sub-section (2) of section 9, as the case may be, in accordance with the provisions of the service rules applicable to her or him or where no such service rules exist, in such manner as may be prescribed:
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- Provided that a mere inability to substantiate a complaint or provide adequate proof need not attract action against the complainant under this section:
- Provided further that the malicious intent on part of the complainant shall be established after an inquiry in accordance with the procedure prescribed, before any action is recommended.
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Reliefs to the Victims:
- Monetary compensation
- Grant leave for 3 months
- Transfer of the victims to any other department where she feels safe to work
Penalty or Disciplinary Action:
In case the respondent, against whom the charges of sexual harassment were made, is found guilty, disciplinary action as per the Service Rules at Good Samaritan School will be initiated against him.
Time:
Our IC will make an endeavour to complete the entire cycle of procedure, from inquiry-initiation to completion, within 90 days from the date of the start of the procedure. They can take another 10 days to prepare the Inquiry and Findings Reports and chart out the procedure followed.
Annual Report:
As per section 21 of the SHWW Act, our IC is required to prepare an annual report for each calendar year and submit it to the Management and Chairman and the area’s District Officer.
As per the Rule 14 of the SHWW Act, our IC should include the following in its annual report:
- Number of sexual harassment complaints received in the year
- Number of complaints disposed of during the year
- Number of cases pending for more than 90 days
- Number of workshops or awareness-programme against sexual harassment carried out
- Nature of actions taken by our Manager or Chairman.
General Terms and Conditions
In case of interpretation of any provisions under the policy, the provisions under relevant law, rules or amendments as the case may be, shall prevail. The rules contained herein can be changed anytime by our management, in accordance with the law. All other provisions and rules of the SHWW Act, 2013 shall apply in letter and spirit, as per the requirement of different situations. We, at Good Samaritan school are deep in our commitment to abide by the SHWW Act, 2013 in its true spirit. We’ve adopted the policy in its entirety to create a healthy working environment that enables our women employees to work without fear of prejudice, gender-bias and sexual harassment.
Child Sexual Abuse Committee
A school-level committee to look into cases/complaints of Child Sexual Abuse (CSA) is formed with the following members:-| 1) Dr. Mrs. Ananthi Jebasingh | HoS | Chairperson |
| 2) Mrs. Baby P. Thomas | Nodal Teacher | Vice Chairperson |
| 3) Mrs. M. Epsiba | SMC Member | Member |
| 4) Mr. A. John Segan Paul | SMC Member | Member |
| 5) Mrs. Christina Preethi S. | Counselor | Member |